Posts By: Stephane Cossettini

Housing Deductions – Impacts of the 2017 Tax Cuts and Jobs Act

The passing of the 2017 Tax Cuts and Jobs Act (TCJA) introduced many changes for taxpayers.  Of significant importance for U.S. taxpayers abroad were the repatriation provisions under IRC §965 and the introduction of the new Global Intangible Low Taxed Income (GILTI) regime under IRC §951A.   We have discussed and will continue to discuss these provisions as necessary.

A major selling point, of the legislation, was the simplification of the tax filing process for many individual taxpayers.  Individual taxpayers, regardless of their filing status, can reduce their taxable income by claiming the larger of itemized deductions or the standard deduction.  The TCJA (almost) doubled the level of the standard deduction.  It has been estimated that the number of individuals claiming the standard deduction in 2018 will increase from 70% of returns to approximately 90% of returns.  The 2018 standard deduction (before and after the enactment of the TCJA) were

Single$6,500$12,000
Head of Household$9,550$18,000
Married Filing Jointly$13,000$24,000

These amounts are indexed for future years.

U.S. persons living abroad have always been taxable on their worldwide income.  Conversely, by and large, they have always been able to claim worldwide expenses.  The TCJA made changes as to what and how much housing expenses can be claimed as itemized deductions.  Many taxpayers will find, that because of the increase in the standard deduction and the corresponding  decrease in the ability to deduct certain itemized deductions (as discussed below), that they too will claim the standard deduction rather than itemizing.

 Two of the most common itemized deductions relate to mortgage interest and real estate taxes.

Mortgage interest

In general, no deduction is allowed for personal interest paid or accrued during the taxable year.  The Internal Revenue Code, however, has statutory exceptions – one of the most important being for “qualified residence interest”.  As such, taxpayers may deduct, as an itemized deduction, qualified residence interest up to statutory limits.  Qualified residence interest includes:

  1. interest on acquisition indebtedness and
  2. home equity indebtedness

with respect to any qualified resident of the taxpayer.

Acquisition indebtedness is defined as mortgage debt used to acquire, build, or substantially improve the taxpayer’s primary residence (or a designated second residence), and secured by that residence. 

Historically taxpayers were able to deduct mortgage interest on up to US $1,000,000 of home acquisition indebtedness.  As of January 1, 2018, taxpayers will be able to deduct the interest they pay on their mortgages up to US $750,000 in new mortgage debt. Married couples filing separately can claim up to US $375,000 each in mortgage interest deductions. This is a decrease of the former limit of $1 million for single filers and married couples filing jointly, and $500,000 for married couples filing separately.

Mortgage Interest Deductibility – By the Numbers

  • Interest payments are deductible on mortgage debt of up to US $750,000—formerly US $1,000,000
  • Married couples filing separately can deduct interest on mortgage debt up to US $375,000 each—formerly US $500,000
  • Up to 2025, these new limits won’t apply to mortgages originated before December 15, 2017
  • Deduction for other home equity debt (HELOCs and second mortgages) eliminated—formerly US $100,000

In the short term, these changes only affect people who take out new purchase mortgages.  Houses purchases that were under a binding written contact by December 15th and which closed by January 1, 2018 are also eligible for the $1,000,000 threshold.  These changes sunset as of December 31, 2025 (unless Congress acts to make these changes permanent).   

The TCJA also completely eliminated the deduction for interest paid on other home equity debt. Previously, taxpayers could deduct up to $100,000—$50,000 for married couples filing separately—on the interest payments for home equity loans and home equity lines of credit (HELOCs).

IRS News Release IR-2018-32

The IRS, in news release IR-2018-32, provides the following examples of the mortgage interest deduction –

Example 1: In January 2018, a taxpayer takes out a $500,000 mortgage to purchase a main home with a fair market value of $800,000. In February 2018, the taxpayer takes out a $250,000 home equity loan to put an addition on the main home. Both loans are secured by the main home and the total does not exceed the cost of the home. Because the total amount of both loans does not exceed $750,000, all of the interest paid on the loans is deductible. Your mortgage interest deduction is not limited.

However, if the taxpayer used the home equity loan proceeds for personal expenses, such as paying off student loans and credit cards, then the interest on the home equity loan would not be deductible.

Example 2: In January 2018, a taxpayer takes out a $500,000 mortgage to purchase a main home. The loan is secured by the main home. In February 2018, the taxpayer takes out a $250,000 loan to purchase a vacation home. The loan is secured by the vacation home. Because the total amount of both mortgages does not exceed $750,000, all of the interest paid on both mortgages is deductible. Your mortgage interest deduction is not limited.

However, if the taxpayer took out a $250,000 home equity loan on the main home to purchase the vacation home, then the interest on the home equity loan would not be deductible.

Example 3: In January 2018, a taxpayer takes out a $500,000 mortgage to purchase a main home. The loan is secured by the main home. In February 2018, the taxpayer takes out a $500,000 loan to purchase a vacation home. The loan is secured by the vacation home. Because the total amount of both mortgages exceeds $750,000, not all of the interest paid on the mortgages is deductible. A percentage of the total interest paid is deductible (see IRS Publication 936). In other words, your mortgage interest deduction is limited.

Real Estate Taxes

There were two significant changes with respect to real estate taxes.  First, the total of all state and local income taxes and property taxes are limited to a maximum of US $10,000.  For many U.S. taxpayers who do not reside in the United States and who do not pay any U.S. state and local income tax this restriction just impacts their ability to deduct their property taxes.  The second significant change, however, is that foreign property taxes are no longer eligible as an itemized deduction. 

The ability for U.S. persons abroad to claim itemized deductions has been severely limited.  As such, many taxpayers will just claim the increased standard deduction.

Cadesky U.S. Tax is a full service advisory and compliance firm.  We monitor U.S. tax news that may be of interest to our readers and share our thoughts in U.S. Tax Tips.    If you require our assistance please do not hesitate to reach out to us.

Changes to the T1134 deadline

Form T1134, Information Return Relating to Controlled and Non-Controlled Foreign Affiliates is a foreign reporting form which must be filed by all Canadian resident taxpayers (corporations, individuals and trusts), and partnerships for any year in which the taxpayer has an interest in a controlled or non-controlled foreign affiliate, at any time in the year.

The term ‘foreign affiliate’ means a non-resident corporation in which the taxpayer has at least a 1% direct ownership interest, and at least a 10% combined ownership interest when considering the interest of the taxpayer and each person related to the taxpayer. A “controlled” foreign affiliate is a foreign affiliate that is controlled by the taxpayer or would be controlled by the taxpayer if the taxpayer owned all of the shares of the foreign affiliate that are held by four or less Canadian resident shareholders and persons who deal at non-arm’s length with the taxpayer or the other Canadian resident shareholders. In stacked company structures, only the lowest tier Canadian subsidiary is required to file Form T1134.

If certain thresholds are not met, there is no filing requirement for Form T1134. In particular, exemptions apply if:

  • The total cost to the reporting taxpayer of the interest in all foreign affiliates at any time in the year is less than $100,000,

AND

  • The foreign affiliate is deemed to be “dormant” – this is the case if the foreign affiliate had gross receipts of less than $25,000 in the year, and at no time in the year had assets with a total fair market value of more than $1 million.

The current filing deadline for Form T1134 is 15 months after the taxation year end of the reporting taxpayer.  For example, the due date for the 2017 T1134 Form for an individual with a December 31 taxation year end will be due on March 31, 2019.   However, as proposed in the 2018 Federal Budget, this deadline will be accelerated to allow the CRA to have the information sooner for their audit purposes.  The new proposed deadline is 12 months after the taxation year end of the reporting taxpayer for taxation years beginning in 2020 and 10 months thereafter.  

The purpose of the form is to require taxpayers to report various financial information regarding a foreign affiliate for CRA’s risk assessment purposes.  For instance, Foreign Accrual Property Income or “FAPI” represents passive income earned by a controlled foreign affiliate, which is imputed and taxable in the hands of a Canadian resident shareholder as earned.  Form T1134 provides a tracking mechanism for the CRA to match the information reported on the form to the income tax filings of such Canadian resident taxpayers.

It is important that Form T1134 be filed on time.  The penalty for not filing this information return is $25 for each day late, to a maximum of $2,500 for each supplement that is required for a foreign affiliate.

The Foreign Tax Compliance Act (FATCA) – It’s happening! FBARs and Form 8938 – A reminder

There has been much in the news lately about the IRS collecting information about bank and financial accounts held overseas by U.S. persons.  We thought this would be a good time to review what are the required disclosures for U.S. persons with offshore assets and what the U.S. is doing with this information. 

U.S. persons who have an interest in (direct or indirect), signing authority, or any authority over non-U.S. financial accounts may be required to disclose that interest on FinCEN Form 114, “Report of Foreign Bank and Financial Accounts” or “FBAR”.  If the aggregate value of all such interests exceeds US $10,000 at any time during the year then a timely filed FBAR is required. Note that this US $10,000 threshold is not per account but an aggregate threshold.  It has been our experience that many taxpayers continue to think that the threshold is per account – that is clearly not the case!

The FBAR is due April 15th but taxpayers receive an automatic extension until October 15th.  It is filed directly with FinCEN in the Department of the Treasury and is not part of an individual’s tax return.  There are potentially significant penalties for non-compliance.  Those found guilty of not filing due to willfulness (in other words they knew they had to file and for whatever reason,  choose not to) are potentially subject to a penalty equal to the greater of (i) 50% of the account balance or (ii) US $100,000. Yes, the IRS has imposed these penalties!  It is a significant tool the IRS uses when it goes after taxpayers charged with committing off-shore tax evasion.

For those who do not file, but their failure to file is not due to willfulness, they may be subject to a US $10,000 penalty.  It has been our experience that this penalty is rarely assessed, however taxpayers cannot rely on what the IRS has done in the past.

Much of the same account information required for the FBAR is also required for Form 8938, which is filed along with a U.S. person’s income tax returns.  The Form 8938 requires information on a taxpayer’s “specified foreign assets” which, in addition to bank accounts, also includes foreign pensions, shares of foreign corporations not held in an account, and other foreign assets.  The filing threshold for Form 8938 is higher than that for the FBAR and is different for U.S. persons residing inside or outside of the United States.  These filing thresholds are: 

  • Unmarried taxpayers living in the US: The total value of your specified foreign financial assets is more than $50,000 on the last day of the tax year or more than $75,000 at any time during the tax year
  • Married taxpayers filing a joint income tax return and living in the US: The total value of your specified foreign financial assets is more than $100,000 on the last day of the tax year or more than $150,000 at any time during the tax year
  • Married taxpayers filing separate income tax returns and living in the US: The total value of your specified foreign financial assets is more than $50,000 on the last day of the tax year or more than $75,000 at any time during the tax year
  • Unmarried taxpayers living outside the of the US: The total value of your specified foreign assets is more than $200,000 on the last day of the tax year or more than $300,000 at any time during the year
  • Married taxpayers filing a joint income tax return and living outside of the US: The value of your specified foreign asset is more than $400,000 on the last day of the tax year or more than $600,000 at any time during the year
  • Married taxpayers filing separate income tax returns and living outside of the US:  The total value of your specified foreign assets is more than $200,000 on the last day of the tax year or more than $300,000 at any time during the year

The Foreign Account Tax Compliance Act (FATCA) was introduced as part of the Hiring Incentives to Restore Employment (HIRE) Act (P.L. 111-147).  President Obama signed the bill into law on March 18, 2010. 

One of the components of FACTA was the requirement for foreign financial institutions (i.e., Canadian banks and brokers) to disclose to the IRS information on their U.S. customers.   The Canadian Department of Finance entered into an Intergovernmental Agreement (“IGA”) with the United States to allow for the enactment of FACTA within Canada.  Under the IGA Canadian financial institutions will now disclose the required information to the CRA instead of sending it directly to the IRS.  The CRA will, in turn, share that information with the IRS under the mutual information exchange agreement.

It is important to note that banks will only share information on non-registered accounts with a balance in excess of US $50,000.  Registered accounts (such as RRSPs and TFSAs) are excluded from this reporting requirement.  This greatly reduces the number of accounts subject to the IGA.

On January 23, 2019 the CBC issued an article (www.cbc.ca/news/politics/tax-facta-u-s-canada-1.4988135) stating that, under this agreement, the CRA has shared over 1.6 million banking records with the IRS since 2014.  In 2017 alone, 600,000 banking records were shared.  The number of individuals affected by this is much less, as many of the individuals had more than one account reported.

Among the items of Canadian bank account information being shared with the U.S. are the names and addresses of account holders, account numbers, account balances or values, and information about certain payments such as interest, dividends, other income and proceeds of disposition.

What is clear is that the ability to hide information from tax authorities is becoming harder to do.  U.S. persons in Canada need to be understand what their filing and disclosure obligations are and to timely file these information returns.  The IRS will take the information, they received from the CRA, and cross-check it against the returns the taxpayer has filed with the IRS.

Those who file their U.S. returns and tick the no box on Schedule B Part II, Foreign Accounts and Trusts, may be guilty of a willful violation if any accounts are not disclosed.  As discussed above, the penalties can be quite onerous. 

The staff and Cadesky US Tax can assist U.S. persons in determining what your foreign asset disclosure requirements are and can help prepare the necessary disclosure reports.  Please contact us for further information.

2019 U.S. Tax Rates

On November 15, 2018 the IRS issued Revenue Procedure 2018-57.  This Rev. Proc. outlines the indexed amounts and thresholds for the 2019 tax year.  This includes the four tax tables: Table 1, IRC §1(j)(2)(A) – Married Individuals Filing Joint Returns and Surviving Spouses; Table 2, IRC §1(j)(2)(B) – Head of Households; Table 3, IRC §1(j)(2)(C) – Unmarried Individuals (Other than Surviving Spouses and Head of Households; and Table 4, IRC §1(j)(2)(D) – Married Individuals Filing Separate Returns.  Cadesky U.S. Tax has put together a summary of those provisions that we feel are relevant for U.S. persons resident in Canada.  Please check out our website at http://cadesky.tax/wp-content/uploads/2019/01/U.S.Personal.Income.Tax_.Rates-2019.pdf.

It should be noted that under the 2017 Tax Cuts and Jobs Act (TJCA) there is no deduction for a personal exemption amount for tax year 2019. In addition, there was a significant increase in the amount of the standard deduction, which was almost doubled.  Many taxpayers who would have claimed itemized deductions in the past may now be better off claiming the standard deduction.  While the 2017 TCJA significantly reduced U.S. corporate tax rates it only slightly reduced personal tax rates with the top marginal rate reduced to 37% from 39.6%.

Many of these changes will expire on December 31, 2025 as these provisions are subject to a sunset provision under the “Byrd Rule”.

Under the Byrd rule, the Senate is prohibited from considering an extraneous matter as part of a reconciliation bill or resolution or conference report thereon. Technically the 2017 Tax Cuts and Jobs Act was a reconciliation bill and hence is subject to the Byrd Rule. The Byrd rule is enforced when a Senator raises a point of order during consideration of a reconciliation bill or conference report. If the point of order is sustained, the offending title, provision or amendment is deemed stricken unless its proponent can muster a 3/5 (60) Senate majority vote to waive the rule.   The Senate passed the 2017 TCJA by 51-48 so the 60 vote threshold was not met meaning that the Byrd rule was not waived. 

At this point in time, it is unclear what the intent of Congress is with respect to making permanent many of these changes.  Only time will tell.

The Canadian tax rates still remain substantially higher than the corresponding U.S. tax rates and brackets.  As such for U.S. persons resident in Canada the change in the U.S. personal tax rates and the doubling of the standard deduction is a moot point.  Canada dictates what their global tax would be. Lowering the effective overall U.S. tax rate will result, in most cases, in the creation of more excess foreign tax credits (which will probably expire unused).  As such, such taxpayers may wish to forego claiming itemized deductions altogether to simplify their U.S. filings. 

Cadesky U.S. Tax is a full service advisory and compliance firm.  We monitor U.S. tax news that may be of interest to our readers and share our thoughts in U.S. Tax Tips.    If you require our assistance please do not hesitate to reach out to us.

The Tax Fairness for Americans Abroad Act of 2018 [Proposed]

On December 20, 2018, just before the Congressional holiday recess,  Congressman George Holding (Republican-North Carolina) introduced H.R. 7358, the “Tax Fairness for Americans Abroad Act of 2018”.  This is one of two bills introduced by Congressman Holding, the other being H.R. 7373, the “Spam Calls Task Force Act of 2018”.

During the 114 Congress, Congressman Holding was a member of the House Ways and Means Committee which is the chief tax-writing committee in the House of Representatives.  On November 6, 2018, Congressman Holding was elected with 51.38% of the popular vote, for U.S. House District 2.

For years, Congressman Holding has been a proponent of tax reform for Americans living and working overseas. He and his staff have been working on draft legislation since December 2017 when it became apparent that some form of residency-based taxation, for individuals, would not be included in  the 2017 Tax Cuts and Jobs Act (“TCJA”).  While the 2017 TCJA made changes to how corporations were taxed, no such residency based adjustments were made for U.S. citizens and residents, who continue to be taxable on their worldwide income.

What is being proposed?

Under the bill, nonresident US citizens who make an election to be taxed as a qualified nonresident citizen will exclude from income, and therefore be exempt from U.S. taxation on, their foreign source income including both foreign earned income and foreign unearned income.  All nonresident US citizens, however, will remain subject to tax on any US source income.  The bill would add Code Section 911A – “Alternative for Nonresident Citizens of the United States Living Abroad”.

In order to qualify for “qualified nonresident citizen status”, a U.S. citizen must be a nonresident U.S. citizen and make an election to be taxed as such. Individuals will make an election and establish that they meet certain foreign residency requirements.

Under this proposal, a nonresident citizen is defined as an individual that:

Is a citizen of the United States,
Has a tax home in a foreign country,
Is in full compliance with U.S. income tax laws for the previous 3 years, and
Either:

  1. establishes that he has been a bona fide resident of a foreign country or countries for an uninterrupted period which includes an entire taxable year, or
  2. is present in a foreign country or countries during at least 330 full days during such taxable year.

Will this Bill become law?

Anyone who follows U.S. politics will know how difficult it is, for what may be termed a private member’s bill, to become law.  Proposed laws must be voted in and passed by both the House of Representatives and the United States Senate and then signed into law by the President.  Those who remember the 2010 changes to the U.S. estate tax law will recall the vast number of bills that were proposed that ultimately went nowhere.

The U.S. Federal Government is currently shut down with no end in sight.  The Democrats have retaken control of the House of Representatives and many Democrats are talking of impeaching President Trump.  Other issues such as building a wall with Mexico, immigration reform and health care continue to dominate U.S. politics. 

In her 2011 Annual Report to Congress, National Taxpayer Advocate Nina E. Olson cited (page 152 of Section 1) that there were between 5 to 7 million U.S. citizens living abroad.  With the U.S. population at approximately 324 million (as of 2017) the number of U.S. citizens abroad represents, between, 1.54% to 2.16% of the U.S. population.  While the issue of U.S. taxation is a significant issue to those U.S. citizens living abroad, in the general scheme of things the taxation of U.S. citizens abroad does not appear to of significantly high importance to either the U.S. Congress or the IRS.

As such, while the passing of the bill may provide tax relief and simplification to U.S. citizens abroad, it is doubtful that it will become law anytime soon.  Essentially taxpayers shouldn’t get their hopes up.

Cadesky U.S. Tax is a full service advisory and compliance firm.  We monitor U.S. tax news that may be of interest to our readers and share our thoughts in U.S. Tax Tips.    If you require our assistance please do not hesitate to reach out to us.

Interest Deductibility

The Tax Cuts and Jobs Act of 2017 (“TCJA” P.L. No. 115-97) significantly changed the interest deductibility rules for business interest expense for tax years beginning after December 31, 2017.  As many businesses are coming to the close of their taxation year, it may be prudent to review how these changes will impact current year taxable income.

On November 27, 2018, Treasury and the IRS released proposed regulations (REG-106089-18).  These proposed regulations addressed the business interest expense limitation under IRC §163(j) as amended.  The proposed regulations provide guidance as to the application of IRC §163(j) to C Corporations, consolidated groups, pass-through entities (partnerships, LLCs and S-corporations), and foreign corporations.

IRC §163(j) sets a limitation on the amount of business interest that may be deducted in computing taxable income.  The amount, allowed as a deduction, shall not exceed the sum of:

  1. The business interest income of such taxpayer for such taxable year,
  2. 30 percent of the adjusted taxable income of such taxpayer for such taxable year (which shall not be less than zero), plus
  3. The floor plan financing interest of such taxpayer for such taxable year.

Adjusted taxable income as defined means “the taxable income of the taxpayer

(A) computed without regard to

  1. Any item of income, gain, deduction, or loss which is not properly allocable to a trade or business,
  2. Any business interest of business interest income,
  3. The amount of any net operating loss deduction,
  4. The amount of any deduction for qualified business income (IRC §199A),
  5. For taxable years beginning before January 1, 2022, any deduction allowable for depreciation, amortization or depletion, and

(B) computed with such other adjustments as provided by the Secretary.”

Business interest expense would not include any other interest expense that is permanently disallowed as a deduction pursuant to another provision of the Internal Revenue Code. Any business interest expense which is not, currently, deductible, will be carried forward and treated as business interest expense paid or accrued in the succeeding taxable year.

Small businesses, however, are excluded from this limitation.  IRC §163(j)(3) specifically provides that paragraph (1) does not apply to such taxpayer for such taxable year if they are under the gross receipts test of IRC §448(c).  In general, a corporation or partnership will meet the gross receipts test, for any taxable year, if the average annual gross receipts of such entity for the 3-taxable year period ending with the taxable year, preceding the current year, does not exceed U.S. $25,000,000.

Many small private business (for example Canadian controlled private corporations) will be under this gross receipts test threshold.  As such, IRC §163(j) will have little or no impact on them and their shareholders.  For larger businesses, however, these new limitations need to be considered in terms of both computing taxable income and the potential after-tax cost of financing additional investments in the company (I.e., fixed asset additions, etc.)

Given all the changes, and their respective implementation dates, taxpayers need to be cognizant of all the changes that the Tax Cuts and Jobs Act encompassed.

We at Cadesky U.S. Tax strive to keep our clients up to date on all relevant U.S. tax issues.  If you have any questions or needs please do not hesitate to reach out to your Cadesky U.S. Tax team member.

U.S. Social Security Numbers

All United States persons (citizens and green card holders) are required to obtain a Social Security Number (“SSN”).  This number, which stays with an individual for life, is used for all U.S. government benefits and services, including tax administration.  A U.S. person should never apply for an Individual Taxpayer Identification Number (“ITIN”) through the IRS as these numbers are for U.S. Nonresident Aliens only.

An SSN is used for many purposes outside of government benefits and taxes.  It is also used as an identification number for most state governments, universities, and in the private sector for things like an individual’s credit history or banking information.  For this reason, the Social Security Administration is quite cautious when assigning new Social Security Numbers and advises individuals to keep their number secure at all times.

There are three types of Social Security cards issued.  The first is for U.S. citizens and residents (green card holders) which entitles an individual to government benefits and to work in the US.  The second type of card is issued to individuals who are admitted to the U.S. on a temporary basis and will be marked as “Valid for work only with DHS authorization.”  The third type, which is marked “Not valid for employment” is for those individuals who are required to have an SSN but are not authorized to work in the U.S.

Applications for a new Social Security Number or a replacement card can only be made in person at a Social Security Administration office.  There are no Social Security offices in Canada, but there are specific offices in the U.S. that are designated to assist Canadian residents.   A list of these offices can be found on the Social Security website at www.ssa.gov/foreign/canada.htm.  The office closest to the GTA is in Niagara Falls, New York.

Individuals are encouraged to check the Social Security Administration website or call the local office before visiting to determine what documentation will be required.  Generally proof of citizenship and other identifying information will be required.  In addition, for adult individuals who are U.S. citizens and who are applying for a new Social Security Number, they will be required to provide documentation supporting their foreign residency.  Several of our clients have reported that this documentation requirement has included obtaining school and employment records for the entire period they were resident outside of the United States.  It can be quite a challenge to collect all this information, so best to check first before a trip to the office is made.

After an SSN is obtained, it is important to keep your information up-to-date.  Name changes must be made directly with the Social Security Administration and cannot be made by individual government agencies (such as the IRS).  Your address should also be regularly updated to make sure that all communication is reaching you.

Expiring ITINS

Individual Taxpayer Identification Numbers (ITINs) are tax processing numbers, issued by the U.S. Internal Revenue Service (IRS), for certain resident and non-resident aliens, their spouses, and their dependents.  In general, no U.S. personal tax returns can be filed without a proper tax identification number (except when you are filing form W-7, “Application for IRS Individual Taxpayer Identification Number” with your initial U.S. personal tax filing).

An ITIN is used when a taxpayer does not qualify for a U.S. Social Security Number (SSN).   IRC §6109(i) provides the Secretary the authority to issue an individual taxpayer identification number.

On November 29, 2012 the IRS issued IR-2012-98, which indicated that ITINs, issued after January 1, 2013, would automatically expire after five years, even if used properly and regularly by taxpayers.  On June 30, 2014 the IRS issued IR-2014-76 changing the policy.  The revised policy was that ITINs would expire if the number had not been used in the last 5 years.  ITINs would stay in effect as long as a taxpayer continued to file U.S. tax returns.  The policy was then amended again, on August 16, 2016, such that ITINs will expire if not used in the last 3 years.

Each year a series of issued ITINs will expire.   Those taxpayers whose ITINs will expire should submit their renewal as soon as possible. Failure to renew them by the end of 2018 may cause refund and processing delays when their 2018 return is filed in 2019.

The following ITINs are now expiring and need to be renewed as soon as possible.

  • ITINs that expire at the end of 2018 have middle digits 73, 74, 75, 76, 77, 81 and 82 – for example: 9NN-73-NNNN.
  • Those who must renew their ITIN can choose to renew their family member’s ITINs together, even if family members have an ITIN with middle digits other than those listed above. Family members include the tax filer, spouse and any dependents claimed on the tax return.

Taxpayers who’s ITINs expired due to lack of use, should only renew their ITIN if they have a filing requirement for 2019.

To renew their ITIN, taxpayers must complete a new W-7 application and submit all required documentation.  Copies of documents must be certified by the issuing agency.  Those using a Canadian passport as proof, must have Passport Canada provide and certify the copy.  It has been our experience that if this is done, the W-7 application process is much smoother and more accurate.

Cadesky U.S. Tax Ltd. is a full service U.S. tax advisory and compliance firm.  If you need assistance with your W-7 application we would be glad to assist.  Please contact us for an appointment to discuss your situation.