Jul 19, 2017
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“‘it is a good idea to start the process now’.”
Source deduction waiver requests usually take four to six weeks to be processed by the CRA, so it is a good idea to start the process now for 2010 requests. Employers are not allowed to reduce withholdings below the statutory requirements unless they have approval from the CRA. The approval of a reduction is not retroactive. If it is not granted before the first pay period for 2010, some periods will not be subject to reduced withholdings.
In order to request a reduction for the year, an employee must submit Form T1213, together with supporting documents, to their nearest tax services office. In the case of deductible support payments, the request can be made for a two-year period.
Items covered on Form T1213 include:
If the application is approved, the CRA will issue a letter of authorization for a specific tax year or years.
There are certain deductions that can result in reduced source deductions without the need to file a Form T1213. Employees who are paid commissions and who claim expenses may choose to complete Form TD1X to claim a reduction for certain expenses.
Other provisions of the Regulations to the Income Tax Act allow for a reduction in source deductions without a Form T1213 where the employer deducts or withholds from the employee’s pay any of the following items:
If an employee has a balance owing or has not filed outstanding income tax and benefit returns, approval will be withheld.
“The CRA will authorize a reduction in tax withheld if deductions are properly supported..”
While some individuals prefer to receive a refund when they file their income tax returns, many prefer to increase their periodic take-home pay instead.
If expenses are easily confirmed, requesting the CRA to approve a reduction in the amount of tax withheld at source can be an easy way to convert a year-end refund into increased take-home pay. If an individual claims properly supported deductions for items such as RRSP contributions, child care expenses, support payments, employment expenses, charitable donations or interest expense, the CRA will authorize a reduction in source deductions.
A request is made on Form T1213, available on the CRA’s website (www.cra.gc.ca). The CRA unit that processes these requests will not approve a request if taxes are due or tax returns are outstanding, including a return that has been filed but not yet assessed.
Employers could be at risk for penalties and interest for under-withholding if the employee’s source deductions are reduced without approval from the CRA.
Requests must be made annually. Where someone has deductible support payments that are the same or greater for more than one year, a two-year waiver is available. While it is generally a good idea to submit a request prior to the beginning of a calendar year, the CRA has been known to allow a retroactive reduction in the amount of source deductions.